Administrative Staff Support

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PSIO Staff Support Directory

Page 1

First Alternate

Account Files/Record Retention……………………………………………..................AK……...............CG

Accounting & Accounting Reports…………………………………………..................AK…..….............CB

Advising

A-G…………………………………………………………………............................JL………….........MD/BL

H-L………………………………………………………………..............................MD…………........JL/BL

M-Z…………………………………………………………………...........................BL………….........JL/MD

Career Planning Assistance (particularly health professions)……BL………...........JL/MD

Recruitment of Physiology Students……………………………..............MD…………........JL/BL

Retention of Physiology Students…….……………………………............JL…………......…MD/BL

Annual Performance Evaluation Support…………………………………................AT……….........…..CB

Arizona Physiological Society……………………………………....................…………LB

Budget Information:

Annual training on interpretation of budget reports…………….….. CB

Budgetary Plans………………………………………...................……………..CB

Electronic Grant Submission……………………..............…………………. CB

Monthly Budget Reports…………………………………………...................CB

Building Access (MRB)………………………….......................…………………………..CG………........…..AK

Building Maintenance/Facilities Management (non-billable):

AHSC………………………………………………………..........................………..AT………........…..AK

Gittings………………………………………………………........................………LB…………...........NB

MRB…………………………………………………………...........................………CG………........…..AK

Business Cards:

AHSC…………………………………………………………..........................……..AT……........……..CG

Gittings…………………………………………………….…........................………LB………........…..NB

MRB…………………………………………………………............................………CG……….......…...AT

Computer Support (computer setup, troubleshooting, basic repair)……….. JK……….….........CB

Copier/Copier Codes:

AHSC………………………………...........................……………………………….AT……….......…...CB

Gittings……………………………………………………........................…………LB……….......…....NB

Copier Billing……………………………………………………………..........................…..CG………….......AK/LB/NB

Data Entry (Accounting)…………………………………………….....................……….CG

Department Head calendar………………………………………………….....................AT…………...........LB

D2L Access………………………………………………………………….............................AT…………......CB/CG/NB

Donations/Gifts…………………………………………………........................…………...CB

Errands………………………………………………………..............................………………JK

Facilities Management (billable)……………………………………................……….CB…………............AK

Federal Express/Express Mail:

AHSC………………………………………………………........................……..….AT………..........…..AK

Gittings……………………………………………………………........................…LB………..........…..NB

MRB…………………………………………………………………..........................CG………….............AK

Graduate Program Information………………………………...…………….................HL……...........……..AT

Grant Pre & Post Award……………………………………………......................……….CB

PSIO Staff Task Directory

Page 2

First Alternate

Human Resource/Hiring…………………………………………………….......................CB………….........…AT

Keys:

AHSC…………………………………………………………….........................…..AT……….............CG

Gittings, Koffler………………………………………………...................……..NB……….........…..LB

MRB……………………………………………………………..........................……CG…………...........AT

Letterhead (pre-printed):

AHSC…………………………………………………….........................…………..AT……….........…..CG

Gittings…………………………………………………………….......................…LB………..........…..NB

MRB……………………………………………………………............................…CG……….........…..AT

Monitors in Gittings & AHSC………………………….....................……………………JK…….........………AT

Motor pool/Rental Car………………………………………………......................………AK……….........…..AT

Office Equipment Problems (fax, copiers)……………….………………............…AT…………............JK

Office Operations – Gittings………………………………….................………….…..LB…….........……..NB

Ordering/Purchasing (office supplies, lab materials):

AHSC…………………………………………………........................………….….AT…….........……..AK

Gittings……………………………………………………….....................….…...LB……….........…..NB

MRB……………………………………………………….......................…….…...CG….........………..AT

P & T……………………………………………………………............................……….…..AT....................CB

P-Card Liaison………………………………………………………….……........................CB

P-Card Reconciliation…………………………………………………......................……AK…………...........CB

Payroll check distribution………………………………………..................…….……..AK……….........…..CB

Poster Printer Support……………………………………………….…....................……CG…….........……..AT

Receiving:

AHSC………………………………………………………….......................……..AT……..........……..AK

Gittings…………………………………………………....................………...….LB…………............NB

MRB……………………………………………………............................……….CG

Regular Mail…………………………………………………………..........................………JK……….....……AT/LB/NB

Reimbursements:

AHSC………………………………………………………….......................……..AT…………............AK

Gittings………………..………………………………………....................……..LB………..........…..AK

MRB…………..……………………………………………......................………..CG………..........…..AK

Research Compliance…………………………………………………....................……..CB

Scheduling meetings:

AHSC….……………………..……………………………….....................……...AT……….........…...CG

Gittings…………………………………………………….....................…………LB………….............NB

MRB……………………………………………………………........................……CG…………............AT

Seminars: book flights, hotel, food reservations…………………......…………AT………..........….. CB

Server Support (update, maintain, manage)…………………………........………JK……..........…….. CB

Space Management & Renovations……………………………………..............……CB

Strategic Planning & Resource Allocation…………………………………............CB

Surplus Equipment (AHSC)…………………………………………..................……...CG…………..AT

Surplus Equipment (Gittings)…………………………………………….................….LB

PSIO Staff Task Directory

Page 3

First Alternate

Travel (Orders, Expenditure Reports)………………………………….............……AK……….........…..CG

Telephone set up/email……………………………………………….................……...CB

UACares Coordinator…………………………………………………….....................….AT

Undergraduate Program:

Audio/Visual …………………………………………………..................……..LB……….........…...NB

Class List…………………………………………………….....................…….NB

Commencement…………………………………………………................…..LB

Conference Rooms………………………………………………...................NB………..........…..LB

Honors Convocation………………………………………………................ LB………..........…...NB

Maintain student listserves………………………………….………..........NB

Petition, Change of Schedule…………………………………….........…..NB………..........…..LB

Posting Grades………………………………………………...............………Faculty……..........…NB

Exams (Proctor & Run)………………………………………….............…..LB………............NB/CG

Registering students for classes……………………………………....... NB

Room & Course Scheduling……………………………………….............NB………….............LB

Scheduling Classes Maintenance through UAccess……………….NB………............... LB

Scanning Documents/book chapters………………………………....... LB…………............ NB

Student’s Appointments for Advisors…………………………….........LB…………............ NB

Teaching Course Evaluation (ordering)……………………………..... NB

Teaching Load Reports……………………………………………............. NB

Textbook ordering…………………………………………………................NB

UAccess Student…………………………………………………… ...............NB………….............LB

Undergraduate Website Maintenance………………………………......NB

Updating CVs/Bio sketches………………………………………………................…CG…….............……AT

Visa Support for incoming students/faculty/visiting scholars……………..AT…………............ CB

Website (updating, building, maintaining)………………………………….........JK…………............ CB

Website (Dr. Delamere’s lab website)……………………………………...........…JK

PSIO Staff Task Legend

AK Anita King………………….... anitak@email.arizona.edu………….. 626-7749

AT Anne Torio…………………... atorio@email.arizona.edu………….. 626-7642

BL Bill Lesho…………………... wlesho@email.arizona.edu………… 621-2712

CB Carol Beltran………………..cbeltran@email.arizona.edu……….. 621-4980

CG Charlotte Garcia…………….cigarcia@email.arizona.edu………...626-4923

HL Holly Lopez………………... hollyl@email.arizona.edu…………... 626-2838

JL Joe Lindley…………………. jwl@email.arizona.edu…………...... 621-4864

JK Josh Kreibich………………. jjk1@email.arizona.edu…………..... 626-7642

MD Marcy Deweese……………deweesem@email.arizona.edu……. 626-4992

LB Linda Baughn………………. baughn@email.arizona.edu………… 621-4850

NB Nancy Banks……………….. nbanks@email.arizona.edu………… 621-2785